WP 1 -- Project Management
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Latest revision as of 12:11, 8 November 2012
Contents |
Objectives
The main objective is to set up and implement efficient coordination and management of the overall project.
Specific key objectives
- Efficient communication with EC, including timely and complete reporting on project status and compliance with programme procedures;
- Ensuring efficient internal communication and providing timely information to project partners;
- Planning and overall coordination of all WPs;
- Ensuring effective coordination and collaboration between project partners;
- Ensuring effective coordination and collaboration between thematic area leaders;
- Constant monitoring of the project progress in accordance with the project objectives;
- Ensuring that the overall goals of the project are met within the time and budget constraints;
- Guaranteeing coherence in project development and in the achievement of the expected results;
- Ensuring that any planned alterations are approved by the Management Board;
- Ensuring effective coordination between the project and external organizations;
- Representing the interests of all partners at major events;
- Disseminating project news and information;
- Organizing effective project meetings and reviews;
- Organizing regular administrative meetings as appropriate;
- Coordinating the preparation and distribution of all reports;
- Maintaining accurate records of cost and work reports by partners;
- Arbitrating of conflict resolution procedures if required
Description of work and role of partners
The goal of Work Package 1 is to ensure overall coordination and management of the project. A suitable structure is in place in order to guarantee fulfilment of the project objectives. It covers high-level issues and daily management, as well as the integration of regular daily activities.
Work Package 1 will be executed mainly by the Administrative Coordinator (UPF-MTG) in conjunction with the Scientific Coordinator (STRO) and supervised by the Steering Committee. The WP1 Coordinators will be responsible for ensuring that correct procedures are carried out and all deadlines and obligations met. Consensus on project steering will be sought by preparing clear instructions on actions to be performed.
The Administrative Coordinator is responsible for ensuring that quality deliverables are submitted on budget, and that milestones are reached according to the set timelines in close cooperation with the coordinators of Work Packages 2-6. The Administrative Coordinator is tasked with carefully analysing potential risks, remaining aware of their palliative solutions, and driving the process of implementing corrective actions when required via the project's predefined decision mechanisms. The Administrative Coordinator is required to ensure optimal communication mechanisms in order to guarantee relevant information is available in a timely fashion to stakeholders, and to report regularly to the European Commission.
In order to design, implement, facilitate and monitor the execution of the actions described in the work plan, the WP1 partners will be in charge of the preparation of project meetings, where project goals, plans, procedures and relevant information on progress will be discussed.
Task 1.1: Administrative Management
Administration and Reporting to the Commission: monitoring progress of the project in its various administrative aspects (finance, reporting to the Commission, notification and monitoring of deadlines, initiating management meetings, etc.); holding management meetings, monitoring the scientific and technical progress and time schedules of the project; ensuring submission of deliverables, management of the consortium and mediating in the event of conflicts and disputes.
Partners involved: UPF-MTG overall coordination
Task 1.2: Scientific Management
Developing Guidelines for Quality Assurance in Research carried out in the project, monitoring the quality of scientific output, detecting risks and taking corrective action as necessary.
Partners involved: STRO overall coordination and execution of tasks described above, with UPF-MTG, OSGK-OFAI and INESC PORTO
Deliverables
Deliverable 1.1: Intermediary report
Public report describing the intermediary achievement of the project. This report will be generated by STRO, with contribution by UPF-MTG, OSGK-OFAI and INESC PORTO [month 9]
Deliverable 1.2: Final public report
The Final Public Report, including major conclusions and recommendations for future work. This report will be generate by STRO, with contribution by UPF-MTG, OSGK-OFAI and INESC PORTO [month 18]
